Penhall Company
  • Administration
  • Morrisville, NC, USA
  • Hourly
  • Full Time

Penhall Company provides an appropriate range of employee benefits; medical, dental, 401 (k) and flexible spending in addition to other possible position specific options.

     The Penhall Company's is currently accepting applications for a full time Billing and Contracts Administrator to work in a fast paced office with a variety of responsibilities. Penhall's Contracts Administrator will process bid job contracts and ensure compliance with associated contract documents and billing requirements. The successful candidate will have experience in similar small to mid-sized office settings; specifically in the construction industry. 


     Through sound actions and decision making, this position provides an opportunity to have a daily impact on our business. A willingness to work through difficult situations and circumstances beyond their control with a commitment to seek positive results for all concerned will be critical.


Position Requirements:

  • 2+ years contracts office administration experience. Construction industry experience is a MUST
  • Must be organized and able to work on more than one task at a time  
  • Tenacity, patience, self-reliance, and flexibility
  • Ability to decipher previous billed amounts and amounts remaining
  • Exposure and understanding of insurance is recommended
  • Concepts of cost- incurred and accrued
  • Can work with and communicate effectively with Project Managers and Superintendents on billing
  • Experience in processing Accounts Payable, Receivable, Payroll and Job Costing and understanding essential concepts


Additional Skills:

  • Knowledge of the A/S 400 I-Series, Microsoft, Outlook, Word and Excel
  • Strong leadership skills, creative thinker, attention to detail, and big picture potential


Position Duties:

  • Approve C/O's, and outstanding C/O's in conjunction with billing.
  • Revenue vs billed amounts and Over/Under billing
  • Comprehensive billing of job from inception.
  • Job Costing.
  • Extra work, Change Order and Request for Information terminology.
  • Distribute PO's, Prep, enter & upload payables.
  • Run edits, Organize job folders including all filing.
  • Order insurance certs and bonds.
  • Verify coding on tickets & release.
  • Enter/distribute bid list/capture report.
  • Schedule flights & order office supplies.
  • Support manager, superintendents, estimators & PM's in other states.
  • Enter all billings from PM's, Enter change orders and make sure contract values are correct.
  • Print & upload invoices & mail invoices to customers.
  • Process contracts, answer phones.


Penhall is concerned about the safety and protection of its employees while still protecting their privacy. All applicants will be tested for illicit substances.

Penhall Company provides an appropriate range of employee benefits; medical, dental, 401 (k) and flexible spending in addition to other possible position specific options. 


Separating and Prior US Military candidates may contact our Military Liaison for more information.



GPA minimum: 2.5 

Education Major: N/A

Work Authorization: Must be authorised to work in the United States

Out of state applicants be prepared to discuss your relocation plan. Paid relocation is not currently available. 



The Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans and disabled persons to apply.

This position has been closed and is no longer available.
Penhall Company


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